WVTT Housing Bureau Services

Using our housing services is like having a full-time staff at no extra cost to you. We put our Housing Bureau team behind you with extraordinary effort that makes your multi-hotel convention needs simple and hassle-free, leaving you time to handle other meeting function details. We have selected Passkey as our Internet-based reservation system for group events. Once we set up your event in the Passkey system and open for reservations, attendees can reserve hotel rooms, air reservation or reserve a car rental via the Internet, a toll-free number, fax or mail.

The obvious advantages:

It allows attendees to connect live with participating hotels and our Bureau via the Internet in a secure environment to access and share data.
It maximizes your ability to get full credit for all the rooms your event fills.
It allows you to manage inventory down to the sub-block level for multiple attendee categories.
It gives you proven attrition-fighting e-commerce tools to help reduce hotel attrition clause exposure.
It provides real-time block and pick-up reports 24/7, plus detailed attendee reports delivered electronically on a daily basis, (more than 100 reports available).
It allows you to track room pick up and modifications, even after cutoff.
Attendees with Internet access can reserve hotel rooms online 24 hours a day, seven days a week from anywhere in the world. They can view pictures of hotel properties and rooms, descriptions of rooms and amenities, and maps of the area as well. Each delegates can then make an informed decision based on room quality, location, price and real-time availability.
Hotels reservations can also be made via a toll-free reservation number or via fax that takes you to our in-house call center staffed with friendly and knowledgeable coordinators.

Further Information and Services

The WVTT Housing Bureau Service will provide event services for groups using two or more hotels in any city.

Eliminate the antiquated process of making making hotel reservations with registrations forms and faxes - Go Green!

Only the hotels with signed agreements will be utilized until the rooms in these properties are no longer available, then rooms can be secured in additional hotels.

Rooms are assigned on a first-come, first-serve, space available basis. If rooms are no longer available in the hotel(s) of the attendee's choice, availability of the remaining hotels will be used in determining where guests are assigned or they can be waitlisted.

Continual communication between WVTT's Housing Bureau Service and the hotel reservations departments to prevent "walks" by hotels.

The Housing Bureau arranges for visits to hotels and sets up itineraries based on the meeting planner's request.

Accurate room pick-up histories and pace reports will be provided to you as well as the next city in which your meeting will be held.

Hotels may include a modest housing processing fee in their room rates.

Airline discounts and car rental discounts can be negotiated on your behalf and offer through our online tool or though calling our staff directly.